Deadline for e-Delivery is expiring for companies entered in CEIDG before 2025
From Thursday, October 1, an e-Delivery address will also be mandatory for sole proprietorships registered by the end of 2024. There is no penalty for not having one, but without an address it is not possible to change an entry in CEIDG.
On Wednesday, September 30, the deadline under Article 152(3) of the Act on electronic delivery expires. By that day, sole proprietorships entered in CEIDG (the Central Registration and Information on Business) by the end of 2024 must have an e-Delivery address in the Electronic Address Database (BAE). E-Delivery is the electronic equivalent of a registered letter with acknowledgment of receipt, with the same legal effects. The deadline is confirmed by pulsHR.pl and the Ministry of Digital Affairs.
Companies registered from 2025 receive an address upon registration. Companies that changed their CEIDG entry after June 30, 2025, for example a PKD code (Polish Classification of Activities), or suspended their business may also already have an address - it is worth checking before submitting a new application. Suspending a business does not exempt it from the obligation, and a private address created for example in mObywatel does not replace a business one.
The address is created free of charge in the Entrepreneur Account on Biznes.gov.pl. After submitting the application, an email with an activation link arrives, and only after activation is the address entered into the BAE. The procedure may take several days, so with an application submitted at the last moment the address may not be entered into the BAE before the deadline.
There is no fine for not having an address. The office will then send a letter by another route, for example by traditional mail. Without an address, however, it is not possible to update company data in CEIDG - this rule has applied since July 2025 and does not change after October 1. There is also risk connected with the mailbox itself: a letter not collected within 14 days is considered delivered.
From that moment, the deadlines for responding to a summons or appealing a decision start to run, regardless of whether someone has read the letter. In my opinion, this is the real risk in this whole change.
Juszczyk advises turning on email notifications right after activation and deciding who in the company will check the mailbox regularly.
Correspondence with offices through Poczta Polska’s public service is free of charge. A traditional registered letter costs, according to ITwiz calculations, from PLN 7.80 in the cheapest option to more than a dozen zlotys with acknowledgment of receipt.